NOTICE DATE: September 20, 2024

NOTICE TYPE: M-A092024-01 General

SHORT DESCRIPTION: ERCOT Membership Application for 2025 Membership Year Now Available Online

INTENDED AUDIENCE: Entities interested in becoming 2025 ERCOT Members

DAYS AFFECTED: November 1, 2024

LONG DESCRIPTION: On September 20, 2024, ERCOT notified all 2024 ERCOT Members via email that the ERCOT Membership Application and Agreement (Application) for the 2025 Membership Year is now available for electronic completion online. The Application for the 2025 Membership Year may be accessed through the ERCOT’s Public Portal (ServiceNow) at Annual Membership Request. ERCOT is no longer accepting Applications via email.

Market Participants may become, but are not required to be, ERCOT Members, subject to the requirements of the ERCOT Bylaws. A Member Applicant may join as a Corporate, Associate or Adjunct Member. Corporate Membership includes the right to vote on matters submitted to the general Membership, such as election of Technical Advisory Committee (TAC) Representatives and members of TAC subcommittees.

ERCOT Membership terms are for no more than one Membership Year and do not renew automatically. The 2025 Membership Year begins on January 1, 2025, and ends on December 31, 2025. To become an ERCOT Member for the 2025 Membership Year, an authorized representative of the applying entity must complete and electronically sign the Application online, pay the applicable Annual Member Dues required by ERCOT Bylaws Section 3.4, and receive electronic confirmation of approval from ERCOT. 

ERCOT has reduced staff available onsite to receive, distribute, and manage incoming postal mail, deliveries, faxes on a daily basis. As such, all Annual Member Dues shall be submitted by wire transfer. Electronic funds transfer instructions will be emailed to the applicant upon submission of the 2025 Membership Application and Agreement. Annual Member Dues are payable as follows:

Any Member may request that the Member’s Annual Member Dues be waived for good cause shown. Annual Member Dues are not prorated even if Membership is approved by ERCOT after the 2025 Membership Year has begun.

The announcement of the members of the Technical Advisory Committee (TAC) for the 2025 year will occur at the Fifty-fourth Annual Membership Meeting on December 2, 2024 (Annual Meeting). In accordance with the ERCOT Bylaws, the Record Date for 2025 ERCOT Corporate Members to vote in the 2025 TAC Representatives Elections is Friday, November 1, 2024. Your entity would have to be approved in writing by ERCOT as a Corporate Member for the Membership Year 2025 no later than the Record Date of November 1, 2024.

Given that the Application must be reviewed by ERCOT for approval, those interested in applying for Membership should do so well in advance of November 1, 2024, to avoid potential delays that could affect the start date of Membership (such as questions related to Segment eligibility and requests for additional information). All Applications for the 2025 Membership Year shall be submitted online at Annual Membership Request. The link should take you directly to the Annual Membership Application. New users are required to verify their email address after submitting the Sign Up form.  Alternatively, if you log into ERCOT’s Public Portal (ServiceNow) online you can find the Application by searching for “Annual” or “Member” in the search bar on the landing page. For technical questions and support regarding the ServiceNow portal please contact portalsupport@ercot.com. Attached is the ERCOT Public Portal Registration Guide to assist you with registration. Please note this is the same platform that was used to submit Membership Applications last year.

IMPORTANT: Applicants with existing login credentials for ServiceNow may login and complete the form.

If the Applicant Contact is also the submitting entity’s Authorized Representative (AR) or Backup Authorized Representative (BAR) and used their AR/BAR email address to access the ERCOT Public Portal prior to April 24, 2024, then you may continue to use those credentials. In other words, if you used your AR/BAR email address last year to access the 2024 Membership Application and Agreement, then you will be able to use those credentials again this year.

If the Applicant Contact is the submitting entity’s AR or BAR and did not use their AR/BAR email address to access ERCOT’s Public Portal prior to April 24, 2024, then the Applicant Contact may not use their AR/BAR email address to login to the ERCOT Public Portal and complete the Membership Application; an alternate email address must be used. In other words, if you have been your entity’s AR/BAR since before April 24, 2024, but have never used your AR/BAR email address to access ERCOT’s Public Portal, then you will not be able to use your AR/BAR email address to gain access to the ERCOT Public Portal; the system will block you.

Please note this login issue is scheduled to be resolved next year.

ADDITIONAL INFORMATION: ERCOT Membership will post an updated 2025 ERCOT Members document to Membership (ercot.com) by close of business every Friday until the Record Date. Please note, final approval of the 2025 Membership Application and Agreement is dependent upon several variables, such as submittal of correct information on the application form, timely responses to follow-up questions by Membership staff, and timely payment of Membership dues.

Please note that being registered as a Market Participant is independent from being a Member. Membership is completely optional and does not interfere with your Market Participant status. For more information or to obtain a copy of the ERCOT Bylaws and Certificate of Formation, please visit ERCOT’s website at http://www.ercot.com/about/governance. Other related Membership information, including a link to the online portal for Membership Applications, is posted on the Membership page of the ERCOT website at http://www.ercot.com/about/governance/members.

CONTACT: If you have any questions, please contact your ERCOT Account Manager. You may also call the general ERCOT Client Services phone number at (512) 248-3900 or contact ERCOT Client Services via email at ClientServices@ercot.com.

If you are receiving email from a public ERCOT distribution list that you no longer wish to receive, please follow this link in order to unsubscribe from this list: http://lists.ercot.com.

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